Automated Reordering

Low stock detected. Purchase order triggered. Automatically.

Configure minimum stock levels per item per location. When stock hits the minimum, ZenoHosp generates a reorder alert and optionally auto-creates a purchase order to the preferred supplier. The store manager approves it. The ICU never runs out of IV cannulas mid-shift.

Minimum stock levels configured per item per location
Reorder alert at minimum — purchase order auto-generated
Preferred supplier and standard order quantity per item
PO approval workflow — store manager reviews before dispatch
GRN matching — received quantities verified against PO

Request Demo See all Inventory solutions

Automated Reorder & PO ManagementAdd app screenshot here

Low Stock Alert

Alert fires before stock reaches critical levels.

Auto Purchase Order

PO created to preferred supplier automatically.

PO Approval Workflow

Reviewed and approved before dispatch.

GRN Matching

Received goods verified against purchase order.

Reorder Configuration

Set it once. Never think about stockouts again.

Each inventory item has a minimum stock level configured per location. When stock falls to the minimum, ZenoHosp generates an alert and optionally creates a purchase order to the preferred supplier for the configured standard order quantity. The store manager gets a WhatsApp notification.

Min/max stock levels per item per location — configured once
Preferred supplier linked to each item for auto-PO generation
Standard order quantity per item — reduces manual decision-making
WhatsApp notification to store manager when PO is auto-generated

Reorder Level ConfigurationAdd app screenshot here

Purchase Order Workflow

PO generated. Manager reviews. Supplier receives.

Auto-generated purchase orders go into a pending approval queue. The store manager reviews the items, quantities, and supplier — adjusts if needed — and approves. The approved PO is sent to the supplier. ZenoHosp tracks delivery against the PO.

Auto-generated POs visible in approval queue immediately
Store manager reviews and approves before dispatch to supplier
PO can be edited before approval — adjust quantities or supplier
Approved PO sent to supplier via email or WhatsApp

Purchase Order Approval ViewAdd app screenshot here

GRN & Receipt

Goods received. Quantities verified. Stock updated.

When goods arrive, the receiving clerk scans or enters the received quantities against the purchase order. Discrepancies are flagged — received less than ordered, damaged goods, or wrong items. Accepted quantities are added to stock immediately.

Receive against purchase order — discrepancies flagged automatically
Barcode scanning for fast GRN entry
Partial deliveries handled — remaining balance tracked
Batch number and expiry date captured at receipt

Goods Receipt (GRN) ViewAdd app screenshot here

Stockouts at hospitals with min-level reordering enabled

40%

Reduction in emergency purchase orders — planned reordering

2 days

Average PO approval to delivery cycle at ZenoHosp hospitals

"We used to have emergency purchase orders every week — usually at night when someone discovered the stock was zero. Since ZenoHosp, we've had zero emergency orders in 5 months. Everything is planned."

Store Manager, 200-bed hospital, Coimbatore

Everything included

Every capability — built for Indian hospital workflows.

Min/max level configurationSet per item per location — triggers reordering at minimum.

Preferred supplier linkingEach item linked to preferred supplier for auto-PO.

Standard order quantityPre-configured to reduce manual decision-making.

Auto purchase order generationCreated when stock hits minimum — pending manager approval.

PO approval workflowManager reviews and approves before dispatch.

WhatsApp notificationsStore manager alerted when low stock or PO is created.

GRN matchingReceived quantities verified against purchase order.

Partial delivery trackingOutstanding balance tracked when deliveries are partial.

Batch and expiry capture at receiptBatch number and expiry recorded when goods arrive.

Supplier performance trackingOn-time delivery rate and fill rate per supplier.

Emergency PO flagUrgent orders flagged separately from planned reorders.

Consumption forecastingAverage daily use guides optimal reorder quantities.

Frequently asked questions

How does automatic reordering work in ZenoHosp?

Each item has a configured minimum stock level. When stock falls to the minimum, ZenoHosp generates a reorder alert and optionally creates a purchase order to the preferred supplier for the standard order quantity. The store manager approves before the PO is sent.

Can the store manager review and modify the auto-generated PO?

Yes. Auto-generated POs go into a pending approval queue. The store manager can adjust quantities, change the supplier, or cancel before approving and sending to the supplier.

How are received goods matched to purchase orders?

When goods arrive, the store staff receive against the purchase order in ZenoHosp. Discrepancies — short deliveries, wrong items — are flagged. Accepted quantities update stock immediately with batch number and expiry date captured.