Goods Receipt Note (GRN)

The critical step of physically receiving items into the hospital's inventory.

Processing a Receipt

When the delivery truck arrives from the vendor, the store manager must verify the contents against the original Purchase Order using a GRN.

1. Navigate to GRN and click Receive Items.
2. Select the pending Purchase Order. The system will auto-populate the expected items and quantities.
3. Physically count the delivered boxes and enter the Received Quantity. (It is normal for vendors to short-ship or over-ship items).

Capturing Batch & Expiry Data

For pharmaceuticals and sterile consumables, the GRN stage is where vital tracking information is captured:

• Batch Number: Essential for handling FDA recalls or adverse reactions.
• Manufacturing & Expiry Dates: The system uses this date to trigger "Near Expiry Alerts" on your Dashboard months before the item spoils.