Daily Expenses

Log petty cash usage and operational overheads to maintain an accurate Cash Flow overview.

Beyond Inventory Procurement

While major hospital expenses are handled via Purchase Orders (Vendor Payments), day-to-day operations involve numerous minor costs that need to be tracked to ensure accurate P&L (Profit & Loss) reporting.

Logging an Expense

To log an operational cost:

  1. Click + Add Expense.
  2. Select Category: Categorize the expense properly (e.g., "Electricity Bill", "Staff Refreshments", "Plumbing Repairs"). This is crucial for end-of-year tax deductions.
  3. Select Source Account: Specify where the money came from. If an office boy bought coffee, the source is likely "Petty Cash". If you paid the electricity bill online, the source is your "HDFC Bank Account".
  4. Upload Receipt: Attach a scanned copy or photo of the physical receipt for auditing purposes.

Once logged, the expense immediately deducts from the selected account's balance and registers on the Dashboard's Cash Flow chart.