Vendor Payments

Process and track outgoing payments to your inventory suppliers and service contractors.

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Integration with Inventory

ZenoFinance enforces a strict 3-Way Match to prevent fraud. A vendor payment can only be processed if:

1. A valid Purchase Order (PO) was approved in the Inventory module.
2. A Goods Received Note (GRN) confirms the items actually arrived at the warehouse.
3. The Vendor Invoice matches the PO and GRN amounts.

Processing a Payment

Once the Inventory team approves a PO Bill, it appears in the Finance team's Vendor Payments queue.

• Review the pending bill and select the source Bank Account (e.g., HDFC) from which the funds will be deducted.
• Record the NEFT/RTGS transaction reference number for auditing purposes.
• Upon confirming, the funds are deducted from your Dashboard's Total Balance, and the payment is permanently recorded in the Vendor's Ledger.